What you need to know:

 

New York State Chapter Annual Conference

March 20 – 21, 2025 | Utica, New York

 

 Register by February 28, 2025 for best rates.

Join the New York State Chapter of the American Public Works Association for their 2025 Annual Conference on March 20 – 21, 2025 in Utica, New York.  The 2025 Annual Conference will feature expert speakers and opportunities to earn CEU and PDH credits.  Early bird registration is now open through February 28, 2025.  If you need help with registration, please contact Jolie Murray jmurray@mvwa.us for assistance.   The Annual Conference starts on Wednesday night with a Networking Event being held at the Utica University Nexus Center (Utica University Nexus Center | Mohawk Valley’s Premier Sports and Events Complex (nexusutica.com)) from 6 pm – 9 pm.  The next day and a half will feature educational sessions involving public works.  Keep checking back to view the tentative schedule.  Continuing education credits will be available.

Request for Abstracts

Prospective speakers are invited to submit an abstract outlining the scope of their paper and principal points to the public works community.  Abstract submission deadline is November 8, 2025. The APWA Abstract Review Committee will review the abstracts and notify the speakers of their acceptance in December.  Please be sure the abstracts are educational and have no commercial content.  Please note approved abstracts will also be inserted in the Conference Brochure. If you have an abstract you would like to submit, attached is the Abstract Registration form for you to complete and submit to Todd Gadd at todd.gadd@collierseng.com for review by the Abstract Review Committee.

Conference Schedule

Will be available as the conference nears.

 Exhibitor Opportunity

 Register as an exhibitor and showcase your products, services, solutions at the 2025 APWA NYS Chapter Annual Conference!

  • Market your organization and technologies to highly targeted audiences focused on public works.
  • Network and interact one-on-one with colleagues, including Wednesday evening Happy Hour and Networking Event.
  • Highlight your organizations logo in the Conference Program.
  • Attend educational sessions to learn the latest in public works.

Exhibitor Registration Fee:  $800 (Includes one (1) 6” table (electric is included for the first 30 vendors) and one (1) full conference registration.) Exhibitors with door prizes will be given a sheet of raffle tickets to display in their booth.  Attendees will walk around looking to match their raffle tickets.  This is a great way to drive traffic to your booth.

Thank you to our Exhibitors:

  • GA Fleet
  • Hybrid Building Solutions

 Sponsorship Opportunities 

We very much appreciate our sponsors.  If you would like to register to be a sponsor scroll down to the registration portion to see what sponsorships are available.

Thank you to our Sponsors:

  • GA Fleet – Lanyards w/Badge Holders

 Book Your Lodging 

Delta by Marriott Utica, 200 Genesee Street Utica NY 13502 (315) 797-8010 Book your group rate for 2025 APWA NYS Chapter Conference

  • Room Rate:  $139 night
  • Room Block Last day to book: February 21, 2025
  • Check-in/Out Time:  Check-in time is 3 PM, Check-out time is Noon

Phone Reservation:  315-266-1461, mention APWA NYS Chapter Annual Conference For more hotel information click on the following link:  Delta Hotel Property Overview

Registration 

Ticket Type Price Spaces
SPONSORSHIP - AWARDS BANQUET DINNER AND CEREMONY
Sponsorship includes two dinner guests, company logo to be placed on all signage at the event as well as a full-page ad in the Conference Brochure and Awards Program.
$1,500.00
SPONSORSHIP - PRE-CONFERENCE NETWORKING EVENT AT THE UTICA UNIVERSITY NEXUS CENTER
Sponsorship includes your company logo to be placed on all signage at the event as well as a full-page ad in the Conference Brochure.
$1,000.00
EXHIBITOR REGISTRATION
Be an Exhibitor and promote your company at the APWA 2025 Annual Conference. Exhibitor Registration includes one (1) person admission to the Networking Event on Wednesday evening, breakfast both Thursday and Friday, Lunch on Thursday, and the Awards Banquet Thursday Evening. Any additional booth attendees will need to register separately.
$800.00
SPONSORSHIP - BREAKFAST BUFFET (THURSDAY & FRIDAY)
Sponsorhip includes a sign promoting your sponsorship in the Breakfast Area and a full-page ad in the Conference Brochure.
$700.00
SPONSORSHIP - OPEN BAR (1-Hour) AT COCKTAIL RECEPTION
Sponsorship includes a sign promoting your sponsorship in the cocktail reception area and a full-page ad in the Conference Brochure.
$700.00
SPONSORSHIP - LOGO ON REGISTRATION GIFT
Sponsorship includes your custom logo along with the Chapter logo on the registration gift. (Provide logo at your earliest convenience. Sponsorship also includes a full-page ad in the Conference Brochure.
$600.00
SPONSORSHIP - LUNCHEON (THURSDAY)
Sponsorhip includes a sign promoting your sponsorship in the Lunch Area and a full-page ad in the Conference Brochure.
$600.00
SPONSORSHIP - "KNOW BEFORE YOU GO" ATTENDEE EMAIL
Sponsoship includes your custom message and logo in a "Know Before You Go" email that will be seen by all registered attendees prior to the conference. Sponsorship also includes a full-page ad in the Conference Brochure.
$500.00
SPONSORSHIP - APPETIZER STATION AT COCKTAIL RECEPTION
Sponsorship includes a sign promoting your sponsorship in the cocktail reception area and a full-page ad in the Conference Brochure.
$500.00
SPONSORSHIP - AUDIO/VIDEO
Sponsorship includes your custom logo on the screen in all three (3) breakout rooms at the conference. (Provide your logo at your earliest convenience.) Sponsorship also includes a full-page ad in the Conference Brochure.
$500.00
SPONSORSHIP - AWARDS BANQUET TABLE GIFT
Sponsor provides a gift (approximately 125 - 150) of choice to be placed at each place setting at the Awards Banquet. Sponsorship also includes a full-page ad in the Conference Brochure.
$500.00
SPONSORSHIP - COFFEE BREAKS
A sign promoting your sponsorship will be placed in the break area through out the conference as well as a full-page ad in the Conference Brochure.
$500.00
FULL PAGE AD IN CONFERENCE PROGRAM
Ad is 8.5" x 11".
$400.00
FULL CONFERENCE NON-MEMBER REGISTRATION (One Registration Per Person)
Registration Includes: Technical Sessions Thursday & Friday, Breakfast on both Thursday & Friday. Lunch on Thursday, and the Awards Banquet Thursday evening. If you are not current on your membership dues or have never been a member you are a non-member.
$370.00
FULL CONFERENCE MEMBER REGISTRATION (One Registration Per Person)
Registration Includes: Technical Sessions Thursday & Friday, Breakfast on both Thursday & Friday. Lunch on Thursday, and the Awards Banquet Thursday evening.
$270.00
EXHIBITOR BOOTH REPRESENTATIVE
Exhibitor Booth Representative Registration includes one (1) person admission to the Networking Event on Wednesday evening, breakfast both Thursday and Friday, Lunch on Thursday, and the Awards Banquet Thursday Evening. Any additional booth representative will need to register separately.
$175.00
YOUNG PROFESSIONAL (<35) FULL CONFERENCE NON - MEMBER REGISTRATION (One Registration Per Person)
Registration Includes: Technical Sessions Thursday & Friday, Breakfast on both Thursday & Friday. Lunch on Thursday, and the Awards Banquet Thursday evening.
$150.00
THURSDAY SESSIONS ONLY & EXHIBIT AREA REGISTRATION (One Registration Per Person)
Registration Includes: Technical Sessions on Thursday only, lunch on Thursday, and access to the Exhibit Area.
$100.00
YOUNG PROFESSIONAL (<35) FULL CONFERENCE - MEMBER REGISTRATION (One Registration Per Person)
Registration Includes: Technical Sessions Thursday & Friday, Breakfast on both Thursday & Friday. Lunch on Thursday, and the Awards Banquet Thursday evening.
$100.00
AWARD CEREMONY ONLY (One Registration Per Person)
Registration includes one (1) person entrance into the Cocktail Reception and Award's Ceremony only.
$70.00
FRIDAY SESSIONS ONLY & EXHIBIT AREA REGISTRATION (One Registration Per Person)
Registration Includes: Technical Sessions on Friday only, breakfast on Friday, and access to the Exhibit Area.
$70.00
NETWORKING EVENT (One Registration Per Person)
Includes: 3 Hours of Open Bar, Food, & Corn Hole Toss Challenge.
$60.00
STUDENT (One Registration Per Person)
Must show student ID at registration. Admission to all Technical Sessions.
$50.00